As the COVID-19 Coronavirus spreads throughout the globe, we’ve been seeing some of our clients with a multi-country presence plan ahead to ensure health and safety of their employees.
The most important thing is not to panic or create such as ambience within the organisation. Since this is a rapidly evolving topic, employers should ensure that all staff seek information from a single source of truth i.e. credible websites or government institutions.
Here’s a list of sites we been following since the outbreak:
Given the proliferation of information on social media around this rapidly evolving topic combined with the uncertainty about the virus, we wanted to share five guidelines that we’ve curated across our clients that you could consider implementing in your own business.
1. Identify a point of contact in each office location or a central team
The individual or team must be responsible for monitoring official daily updates, disseminating this information to all employees and in reinforcing good hygiene practices through posters and email comms.
2. Have a flexible business continuity plan.
Questions to address within this plan could:
- How prepared is your business for employees to work remotely?
- What does the next 6-month organisation travel calendar look like and can you identify and eliminate all non-essential travel?
- Emergency action plan in the event of an employee testing positive for the virus.
- Maintain an adequate supply of hygiene products in each office.
- Maintaining financial security while always ensuring employee safety.
3. Limit non-essential work events that promote large staff gatherings
Businesses should review all upcoming events and consider rescheduling them or arrange for such events to take place virtually.
4. Reconsider limiting client or visitor meetings in high risk locations
Instruct employees to report to the designated representative if they have recently been to a high-risk destination or been in contact with someone who has.
5. Promote and maintain workplace hygiene and good hygiene practices among employees
Cough and sneeze etiquette, hand hygiene, staying home when sick, routine cleaning of all frequently traffic and touched surfaces.
In conclusion, it wouldn’t be unusual for employers to receive a high number of work-from-home request. The key to mitigating risks as an employer is to provide constant communication to staff, stay on top of all updates from credible institutions, have an emergency plan, and take action when needed and most for all stay calm.
However, if you or your employees have a scheduled (essential) travel to the APAC and need insight on travel and security arrangement amidst the current situation in the APAC region, give us a call or email us.